Private Hire Management Software
iCoach
Private hire management software for coach and minibus operators that need better control over jobs, customers, recurring bookings, drivers, PAs, invoices, compliance and training.
iCoach helps private hire transport operators manage enquiries, customers, quotations, confirmed jobs, recurring journeys, coach and minibus allocations, driver and passenger assistant management, invoicing, SAGE integration, compliance records, training records and HR-linked transport operations from one central system.
Private Hire Management Software for Coach and Minibus Operators
iCoach is designed for private hire transport operators that manage coach hire, minibus hire, customer bookings, recurring journeys, drivers, passenger assistants, invoices and operational compliance. It gives transport companies a structured platform for managing job enquiries, confirmed bookings, long-running transport arrangements, customer records, driver and PA allocation, invoicing, SAGE-connected finance workflows, training records and HR-linked administration. The platform is suitable for larger coach and minibus operators that need stronger operational control than spreadsheets, emails and disconnected booking tools can provide.
iCoach Private Hire Management Features
iCoach combines private hire booking, recurring job control, customer management, driver and PA administration, invoicing, finance workflows and compliance management in one transport operator platform.
Private Hire Jobs
Create and manage private hire jobs for coach hire, minibus hire, customer bookings and operational transport work.
Recurring Jobs
Manage repeat journeys, long-running transport arrangements, regular bookings and recurring operational schedules.
Customer Management
Maintain customer records, job history, quotations, invoices, payment details and communication information.
Coach & Minibus Allocation
Allocate coaches, minibuses and operational vehicles to private hire jobs and recurring transport services.
Driver Management
Manage driver records, job allocation, compliance checks, training records, documents and operational activity.
PA Management
Manage passenger assistants, job allocation, training records, compliance documents and operational support duties.
Invoicing
Generate invoices, track payment status, review outstanding balances and connect billing with private hire jobs.
Compliance & Training
Track compliance documents, training records, renewal requirements and workforce readiness for transport operations.
Who iCoach Is Built For
iCoach is built for transport businesses that run private hire jobs, recurring journeys and operational transport services using coaches, minibuses, drivers and passenger assistants.
Coach Operators
Manage coach hire jobs, customer bookings, recurring work, vehicle allocation, driver allocation and invoicing.
Minibus Operators
Control minibus bookings, regular journeys, customers, drivers, PAs, invoices and operational records.
Large Transport Operators
Manage high volumes of private hire jobs, recurring contracts, staff records, compliance and finance workflows.
Operations Teams
Give transport administrators one system for job planning, allocation, billing, communication and reporting.
Private Hire Workflows iCoach Supports
iCoach supports the full private hire workflow from enquiry and quotation through to job confirmation, driver allocation, invoice generation, payment tracking and operational reporting.
Capture Enquiries
Record customer enquiries, journey details, passenger requirements, vehicle needs and private hire information.
Create Quotations
Prepare quotations for coach hire, minibus hire, regular journeys and private transport work.
Confirm Jobs
Convert agreed bookings into confirmed jobs with customer, journey, vehicle, driver and billing information.
Allocate Drivers & PAs
Assign drivers and passenger assistants to jobs based on availability, training, compliance and operational needs.
Manage Repeat Work
Create and control recurring jobs for regular transport arrangements and long-term customer requirements.
Invoice & Reconcile
Generate invoices, track payments, manage outstanding balances and support SAGE-connected finance processes.
Finance, Compliance and Transport Operations Integrations
iCoach can support the finance, communication, compliance and HR workflows used by larger coach and minibus transport operators.
SAGE Integration
Support invoice and finance workflows connected with SAGE accounting and business finance processes.
Email Workflows
Send booking confirmations, job information, customer communication, invoice messages and operational updates.
SMS Communication
Send job updates, allocation messages, reminders and operational communication to drivers, PAs and customers.
HR Records
Connect driver and PA administration with documents, holidays, employment records, notes and workforce data.
Need Better Control Over Private Hire Transport Operations?
Speak to Web Developers London Ltd about iCoach for private hire jobs, recurring bookings, coach and minibus operations, customer invoicing, SAGE integration, driver management, PA management, compliance, training and HR-linked transport administration.
Related WDL Services and Products
iCoach works closely with WDL transport software, custom business systems, automation and support services for transport operators that need strong operational control.
Frequently Asked Questions
Common questions about iCoach.